February 7, 2019
February 7, 2019 OLIVER COUNTY COMMISSION PROCEEDINGS were called to order at 8:00 A.M. with all members present.
Blake Wilkens moved and Darrell Berger seconded the motion to approve the agenda. All in favor, none opposed; motion carried.
Blake Wilkens moved and Darrell Berger seconded the motion to approve the January 3, 2019 minutes as written. All in favor, none opposed; motion carried.
Carmen Reed, 911 Coordinator/Emergency Manager, presented the McLean County and Oliver County Mutual Aid Agreement which provides public safety services with both counties working together during emergency situations. Darrell Berger moved and Blake Wilkens seconded the motion to approve the McLean County/Oliver County Mutual Aid Agreement. All in favor, none opposed; motion carried.
Carmen Reed, 911 Coordinator/Emergency Manager, presented the Agreement between Oliver County and Kadrmas, Lee & Jackson, Inc. for engineering services for the Oliver County Multi-Hazard Mitigation Plan. The estimated cost of the engineering services is $18,820.61 of which 80% is covered by FEMA and 20% is the actual cost to the County. Darrell Berger moved and Blake Wilkens seconded the motion to approve the Agreement between KLJ and Oliver County for engineering services for the County Multi/Hazard Mitigation Plan. All in favor, none opposed; motion carried.
Carmen Reed, 911 Coordinator/Emergency Manager, presented a lease agreement between Oliver County and Roughrider Electric which allows Oliver County to use space on the Roughrider Tower, located at N46-55’8-89/W102-43’56-05 for $10.00 per year which will be used for the county and school buses radio systems. This lease commences on January 7, 2019 and terminates on December 31, 2022, with automatic renewal for successive 3 year terms unless either party gives written notice of its intention to terminate the lease 60 days before the current term ends which is on November 7th of every three years. Darrell Berger moved and Blake Wilkens seconded the motion to approve the lease between Roughrider Electric and Oliver County for use of the Roughrider Tower. All in favor, none opposed; motion carried.
Carmen Reed, 911 Coordinator/Emergency Manager, discussed the Southwest Coordinated Regional Interoperability Board. The mission of the SW CRIB is to identify communication and interoperability issues, and promote collaborative solutions for regional and statewide interoperability, working with all emergency response disciplines and coordinating with the SIEC Subcommittee and SIEC membership. Blake Wilkens moved and Darrell Berger seconded the motion to appoint Carmen Reed as our Primary Contact and David Hilliard, Sheriff, as the Alternate Contact to the Coordinated Regional Interoperability Board. All in favor, none opposed; motion carried.
Mike Tietz, Southwest Water Authority Board, discussed the mill that Southwest Water levies each year. He mentioned if it gets changed by the legislative where they wouldn’t be able to levy the one mill, residents would see a large increase in their water bill.
Kyle Miller, Road Superintendent, discussed snow and the need for more snow fences. The ones installed this fall seem to be working out and holding the snow back from the roads.
John Wicklund, Land Use Administrator, presented the information on the shed, permanent hunting building, and hunting stands owned by Blaine Zachmeier. Blake Wilkens moved and Darrell Berger seconded the motion to approve Building Permit #890
for Blaine Zachmeier in the W ½ W ½ of Section 15-141-82. All in favor, none opposed; motion carried.
Jim Jackson and Thomas Klabunde, Moore Engineering, presented a Letter Agreement for Project SC-3300(019) to provide Design Engineering and Bidding Services. The engineering services are for patching, micro-milling and micro-surfacing segments of Minnkota road, BNI road and Cross Ranch road, with the locations identified as CMC 3304, 3325, and 3327. Darrell Berger moved and Blake Wilkens seconded the motion to approve Moore Engineering for Design Engineering and Bidding Services for Project SC-3300-(019). All in favor, none opposed; motion carried.
Darrell Berger moved and Blake Wilkens seconded the motion to approve Lee Husfloen to sign the NDDOT reimbursement request once received from Moore Engineering for $84,414.52.00 for previous work completed. All in favor, none opposed; motion carried.
The following bills were approved for payment:
Allstate Peterbilt 1,454.76, Ameripride Linen 172.14, Applied Concepts 133.00, Auto Value Parts 19.98, BHG, Inc. 771.58, Binder, Jessica 63.77, Butler Machinery 28.61, Capital Trophy 102.00, Christoff, James 52.20, City of Center 68.98, Coal Country CHC 92.00, Corner Express 813.86, Dacotah Paper Co. 217.07, Dakota Communications 100.00, Dakota Prairies RC&D 100.00, Dave’s Sales & Service 17.10, Gross Electric 1,588.81, Husfloen, Lee 156.60, ITD 1,003.50, Jake’s Auto Glass 60.00, Kinetic Leasing 30,269.59, Kupper Chevrolet 37,780.99, Little Falls Machine 468.45, Master Fire & Safety 255.00, MDU 1,486.46, Mercer County Sheriff’s Dept. 40,060.00, Mid-States Organized Crime Information 100.00, ND Clerks Association 100.00, ND County Recorders Association 200.00, ND Sheriff’s & Deputies Association 250.00, ND State Radio Communications 120.00, NDACo 200.00, NDACo Resources Group 289.72, NDPERS 18,988.64, NDSU Extension Pesticide Program 300.00, Nelson International 968.06, Oliver County Treasurer 62.89, Oliver Emergency Management 2,153.71, Rud Propane 5,983.04, SBM 1,727.72, Schmidt, Richard 346.84, Software Innovations 1,500.00, Steins’s 231.50, SW Water Authority 75.97, Uniform Center 20.00, Verizon Wireless 338.63, Waste Management 122.66, WRT 1,716.23.
Blake Wilkens moved and Darrell Berger seconded the motion to approve the Removal of Scoria Agreement with Nathan Henke, commencing on the 1st day of January, 2019 and expiring on December 31st, 2019 unless earlier terminated by written agreement of the parties. All in favor, none opposed; motion carried.
Darrell Berger moved and Blake Wilkens seconded the motion to reappoint Greg Maier to the Oliver County Weed Board for a 4 year term. All in favor, none opposed; motion carried.
No action was taken on the Appeal Request by Allen Troy.
Judith Hintz, Auditor, presented the Budget Analysis, 2018 Financial Statement, and the updated Board Member Listing.
Patricia Koapke, Tax Director, presented an agreement with AE2S Nexus which will perform property inspections and update the CAMA Information System with information gained during the property inspections. Darrell Berger moved and Blake Wilkens seconded the motion to approve the Agreement with AE2S Nexus for assessing properties in the county. All in favor, none opposed; motion carried.
Patricia Koapke, Tax Director, presented an exemption application for a newly constructed residential property owned by Bradley Dahl. Darrell Berger moved and Blake
Wilkens seconded the motion to approve the tax exemption on the new home for $125,000 per year for two years. All in favor, none opposed; motion carried.
Patricia Koapke, Tax Director, mentioned she received notice from the ND State Tax Department that our county is in compliance on Ag per their review.
Darrell Berger moved and Blake Wilkens seconded the motion that the sheriff deputies will receive their regular salary per shift when they cover a shift for another deputy. All in favor, none opposed; motion carried.
Blake Wilkens moved and Darrell Berger seconded the motion to approve the Joint Powers Agreement between the County of Oliver and the City of Center regarding the establishment and operation of the Enhanced 911 Communications Systems currently in place pursuant to a Joint Powers Agreement between Oliver County and Mercer County, commencing on the 1st day of March, 2019 and expiring on the 29th day of February, 2020. All in favor, none opposed; motion carried.
Blake Wilkens moved and Darrell Berger seconded the motion stating the county has no concerns with the City of Center’s project of replacing vital infrastructure and installing a new lift station. All in favor, none opposed; motion carried. John Mahoney, States Attorney, will send a letter to Ulteig Engineering, Surveying, and Consulting Services.
Darrell Berger moved and Blake Wilkens seconded the motion effective February 7, 2019 , Oliver County Courthouse Closings to follow the Center-Stanton School Closings only for Blizzard Conditions, any other closings is at the counties discretion. All in favor, none opposed; motion carried.
Lee Husfloen discussed some of the legislative issues and bills that will be affecting the counties future.
The meeting was adjourned at 10:50 A. M.
The next meeting of the Oliver County Commission will be at 8:00 A.M., Friday, March 1, 2019 at the Oliver County Courthouse meeting room.
___________________________________ ____________________________________
Judith M. Hintz, Oliver County Auditor Lee Husfloen, Chairman of the Board
Blake Wilkens moved and Darrell Berger seconded the motion to approve the agenda. All in favor, none opposed; motion carried.
Blake Wilkens moved and Darrell Berger seconded the motion to approve the January 3, 2019 minutes as written. All in favor, none opposed; motion carried.
Carmen Reed, 911 Coordinator/Emergency Manager, presented the McLean County and Oliver County Mutual Aid Agreement which provides public safety services with both counties working together during emergency situations. Darrell Berger moved and Blake Wilkens seconded the motion to approve the McLean County/Oliver County Mutual Aid Agreement. All in favor, none opposed; motion carried.
Carmen Reed, 911 Coordinator/Emergency Manager, presented the Agreement between Oliver County and Kadrmas, Lee & Jackson, Inc. for engineering services for the Oliver County Multi-Hazard Mitigation Plan. The estimated cost of the engineering services is $18,820.61 of which 80% is covered by FEMA and 20% is the actual cost to the County. Darrell Berger moved and Blake Wilkens seconded the motion to approve the Agreement between KLJ and Oliver County for engineering services for the County Multi/Hazard Mitigation Plan. All in favor, none opposed; motion carried.
Carmen Reed, 911 Coordinator/Emergency Manager, presented a lease agreement between Oliver County and Roughrider Electric which allows Oliver County to use space on the Roughrider Tower, located at N46-55’8-89/W102-43’56-05 for $10.00 per year which will be used for the county and school buses radio systems. This lease commences on January 7, 2019 and terminates on December 31, 2022, with automatic renewal for successive 3 year terms unless either party gives written notice of its intention to terminate the lease 60 days before the current term ends which is on November 7th of every three years. Darrell Berger moved and Blake Wilkens seconded the motion to approve the lease between Roughrider Electric and Oliver County for use of the Roughrider Tower. All in favor, none opposed; motion carried.
Carmen Reed, 911 Coordinator/Emergency Manager, discussed the Southwest Coordinated Regional Interoperability Board. The mission of the SW CRIB is to identify communication and interoperability issues, and promote collaborative solutions for regional and statewide interoperability, working with all emergency response disciplines and coordinating with the SIEC Subcommittee and SIEC membership. Blake Wilkens moved and Darrell Berger seconded the motion to appoint Carmen Reed as our Primary Contact and David Hilliard, Sheriff, as the Alternate Contact to the Coordinated Regional Interoperability Board. All in favor, none opposed; motion carried.
Mike Tietz, Southwest Water Authority Board, discussed the mill that Southwest Water levies each year. He mentioned if it gets changed by the legislative where they wouldn’t be able to levy the one mill, residents would see a large increase in their water bill.
Kyle Miller, Road Superintendent, discussed snow and the need for more snow fences. The ones installed this fall seem to be working out and holding the snow back from the roads.
John Wicklund, Land Use Administrator, presented the information on the shed, permanent hunting building, and hunting stands owned by Blaine Zachmeier. Blake Wilkens moved and Darrell Berger seconded the motion to approve Building Permit #890
for Blaine Zachmeier in the W ½ W ½ of Section 15-141-82. All in favor, none opposed; motion carried.
Jim Jackson and Thomas Klabunde, Moore Engineering, presented a Letter Agreement for Project SC-3300(019) to provide Design Engineering and Bidding Services. The engineering services are for patching, micro-milling and micro-surfacing segments of Minnkota road, BNI road and Cross Ranch road, with the locations identified as CMC 3304, 3325, and 3327. Darrell Berger moved and Blake Wilkens seconded the motion to approve Moore Engineering for Design Engineering and Bidding Services for Project SC-3300-(019). All in favor, none opposed; motion carried.
Darrell Berger moved and Blake Wilkens seconded the motion to approve Lee Husfloen to sign the NDDOT reimbursement request once received from Moore Engineering for $84,414.52.00 for previous work completed. All in favor, none opposed; motion carried.
The following bills were approved for payment:
Allstate Peterbilt 1,454.76, Ameripride Linen 172.14, Applied Concepts 133.00, Auto Value Parts 19.98, BHG, Inc. 771.58, Binder, Jessica 63.77, Butler Machinery 28.61, Capital Trophy 102.00, Christoff, James 52.20, City of Center 68.98, Coal Country CHC 92.00, Corner Express 813.86, Dacotah Paper Co. 217.07, Dakota Communications 100.00, Dakota Prairies RC&D 100.00, Dave’s Sales & Service 17.10, Gross Electric 1,588.81, Husfloen, Lee 156.60, ITD 1,003.50, Jake’s Auto Glass 60.00, Kinetic Leasing 30,269.59, Kupper Chevrolet 37,780.99, Little Falls Machine 468.45, Master Fire & Safety 255.00, MDU 1,486.46, Mercer County Sheriff’s Dept. 40,060.00, Mid-States Organized Crime Information 100.00, ND Clerks Association 100.00, ND County Recorders Association 200.00, ND Sheriff’s & Deputies Association 250.00, ND State Radio Communications 120.00, NDACo 200.00, NDACo Resources Group 289.72, NDPERS 18,988.64, NDSU Extension Pesticide Program 300.00, Nelson International 968.06, Oliver County Treasurer 62.89, Oliver Emergency Management 2,153.71, Rud Propane 5,983.04, SBM 1,727.72, Schmidt, Richard 346.84, Software Innovations 1,500.00, Steins’s 231.50, SW Water Authority 75.97, Uniform Center 20.00, Verizon Wireless 338.63, Waste Management 122.66, WRT 1,716.23.
Blake Wilkens moved and Darrell Berger seconded the motion to approve the Removal of Scoria Agreement with Nathan Henke, commencing on the 1st day of January, 2019 and expiring on December 31st, 2019 unless earlier terminated by written agreement of the parties. All in favor, none opposed; motion carried.
Darrell Berger moved and Blake Wilkens seconded the motion to reappoint Greg Maier to the Oliver County Weed Board for a 4 year term. All in favor, none opposed; motion carried.
No action was taken on the Appeal Request by Allen Troy.
Judith Hintz, Auditor, presented the Budget Analysis, 2018 Financial Statement, and the updated Board Member Listing.
Patricia Koapke, Tax Director, presented an agreement with AE2S Nexus which will perform property inspections and update the CAMA Information System with information gained during the property inspections. Darrell Berger moved and Blake Wilkens seconded the motion to approve the Agreement with AE2S Nexus for assessing properties in the county. All in favor, none opposed; motion carried.
Patricia Koapke, Tax Director, presented an exemption application for a newly constructed residential property owned by Bradley Dahl. Darrell Berger moved and Blake
Wilkens seconded the motion to approve the tax exemption on the new home for $125,000 per year for two years. All in favor, none opposed; motion carried.
Patricia Koapke, Tax Director, mentioned she received notice from the ND State Tax Department that our county is in compliance on Ag per their review.
Darrell Berger moved and Blake Wilkens seconded the motion that the sheriff deputies will receive their regular salary per shift when they cover a shift for another deputy. All in favor, none opposed; motion carried.
Blake Wilkens moved and Darrell Berger seconded the motion to approve the Joint Powers Agreement between the County of Oliver and the City of Center regarding the establishment and operation of the Enhanced 911 Communications Systems currently in place pursuant to a Joint Powers Agreement between Oliver County and Mercer County, commencing on the 1st day of March, 2019 and expiring on the 29th day of February, 2020. All in favor, none opposed; motion carried.
Blake Wilkens moved and Darrell Berger seconded the motion stating the county has no concerns with the City of Center’s project of replacing vital infrastructure and installing a new lift station. All in favor, none opposed; motion carried. John Mahoney, States Attorney, will send a letter to Ulteig Engineering, Surveying, and Consulting Services.
Darrell Berger moved and Blake Wilkens seconded the motion effective February 7, 2019 , Oliver County Courthouse Closings to follow the Center-Stanton School Closings only for Blizzard Conditions, any other closings is at the counties discretion. All in favor, none opposed; motion carried.
Lee Husfloen discussed some of the legislative issues and bills that will be affecting the counties future.
The meeting was adjourned at 10:50 A. M.
The next meeting of the Oliver County Commission will be at 8:00 A.M., Friday, March 1, 2019 at the Oliver County Courthouse meeting room.
___________________________________ ____________________________________
Judith M. Hintz, Oliver County Auditor Lee Husfloen, Chairman of the Board